COVID-19 strategic support

Support when you need it

COVID-19 has presented the public sector with an array of challenges that require decisive action.

As a public organisation, our priority lies with giving you - our public sector colleagues - the advice you need to make the right property and infrastructure decisions, at the right time.

This page has been created to show the Built Environment Consultancy Services framework can help you to quickly identify risks and create mitigation strategies in relation to shut downs, emergency projects, insurance claims, project impact reports and the proposed recommencement of works.

Whatever support you need, we are here to help.

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Your strategic support tools

Reviews of any existing or forthcoming projects

Closure of your estate under Perfect Circle’s guidance will meet stringent safety regulations, be fully secured against crime and will ensure energy supplies to estates are reduced in an efficient way.

The BECS framework, led by Perfect Circle is designed to provide support in the following areas:

1. Identify project risks and possible mitigation

2. Establish value of work completed

3. Establish value of work remaining at restart

4. Review of proposed contract terms and protections

5. Review insurance policies (e.g. business interruption insurance)

6. Assess the actual schedule performance and planned

7. Assess the impact of material delays and shortages

You should always check with your insurers for any other terms and conditions which could invalidate your policy.

Identify risks
Establish facts
Review protections
Impact assessments

Analysis of current projects

Our teams are able to help you to determine the impact of COVID-19 in terms of timescales and scheduling:

1. Develop strategies with your project team to safely shut down and secure construction sites

2. Assess where work progress is at key dates of a project

3. Determine the work scope and schedule that needs to be completed

4. Create indicative completion schedules, highlighting attendant risks

5. Work with the project team to develop re-start strategies

6. Conduct site re-start reviews

Assess works
Shut down safely
Risk identification
Restart strategies

Taking care of your buildings

As many buildings and facilities will be closed for a period, this may allow urgent and otherwise difficult maintenance projects and other work to be carried out while the buildings are unoccupied.

Our expert consultants are able to support you with identifying when, where and how these activities can be undertaken.

In collaboration with our nationwide network of construction delivery partners, we can help you these necessary improvements made quickly, safely and cost effectively.

Urgent repairs
Maintenance

Essential delivery at pace

The COVID-19 outbreak has forced public bodies to make some very difficult decisions in relation to progressing emergency projects.

These are schemes that no organisation wants to work on, but there is an imperative to deliver them with quick decision making and decisive action.

Should you require any emergency temporary or resilience works, our teams are on hand to support your procurement or implementation.

Emergency schemes
Resilience works
Temporary projects
Procurement advice

Examination of construction contracts

Our teams are able to help you assess the impact and risks attached to the following items:

1. Time overruns, schedule delays and cost overruns

2. Impact on project insurances including negotiating

3. Potential for higher costs

4. Material delays
5. Shortages

Time overrun assessments
Material delays
Materials shortages

Independent COVID-19 project assessments

Our teams can prepare impact assessment reports on projects, systems and procedures on your behalf and would consider:

1. Contract terms and conditions

2. Project status and progress prior to the impact

3. Schedule impacts and recoveries

4. Downtime – partial slowdowns and site closures

5. Labour shortages

6. Fatality and disability

7. Materials and supply chain effects

8. Plant and equipment outages

9. Weather – projects ‘shunted’ into winter season

10. Quantum amounts reasonably due among the parties

Project assessment
Systems assessment
Procedures assessment

Rapid Engagement

One of the fastest routes to engaging with a professional services framework is a Term Service Agreement (referred to as an “Option G”).

This enables you to access professional services on a flexible and non-committal basis over a longer term, enabling continuity of personnel and consistency of service delivery.

You are able to call off a defined programme of works as individual projects or activities documented in a Task Schedule which is appended to the overarching Option G Contract.

This allows you to engage professional services on a defined project on a progressive phase-by-phase basis, with Purchase Orders instructing services captured in Task Orders in line with the Task Schedule.

Combine the above to provide a flexible call off arrangement to cover professional services across complex property transformation, regeneration or rationalisation programmes.

Retain complete control: there is no obligation on clients to draw down any services, at any time, or to the full specification/amount stated in the Task Schedule.

Talk with our experts

Our teams are ready to give you the advice you need to make the right decisions.

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Statutory Compliance

As an public body, you have statutory obligations, but the the journey to compliance is all about having a structured plan in place to get you where you need to be.

Our consultancy partners, Perfect Circle have put together this simple, one page document to help you identify the steps you need to take in order to meet your obligations.

Download now